Copyright Toolbox Authors
Home Licence Principles

Principles

Scholarly works especially when such works are financed by public resources must be made available and accessible as widely and soon as possible by depositing such works in a publicly accessible institutional and/or disciplinary repository.

The publishing agreement which sets the terms and conditions under which a scholarly work is published in a journal which is not an open access journal not always allows depositing the work in such publicly accessible institutional and/or disciplinary repositories.

Maintaining the balance between maximum access and financial compensation for the traditional publisher new terms and conditions for publication must be set. A carefully stated licence which sets the desired terms and conditions is preferred to the practice of ad hoc amending a publishing agreement drafted by the publisher.

Regarding publishing an article in a traditional journal an author should take the following principles into consideration:
  • the copyright of the scholarly work remains with the author, i.e. publishing while retaining your rights;
  • the author grants the publisher a sole licence to reproduce and communicate the scholarly work and certain other rights needed for publishing;
  • the licence comes into effect immediately after the communication with the publisher of his willingness to publish the article;
  • the author deposits the definitive version of the article in the form as it is published in the journal;
  • depositing the article on a publicly accessible institutional and/or disciplinary repository is immediate after publication of the article in the journal;
  • delayed open access is only possible for a maximum period of six months.
A model Licence to publish based on this principles is drafted and can be either used as it is or adapted to specific needs or legal system.
 
SURFfoundation JISC